List Sync Overview

List sync keeps your Planning Center lists in sync with MinistryFlow by converting each list’s members into tagged contacts. When a person is on a Planning Center list, their corresponding MinistryFlow contact gets a tag applied automatically.

How it works

1. You enable a Planning Center list for syncing.
2. MinistryFlow creates a tag in your MinistryFlow account based on the list name.
3. All people on that list are synced as contacts (or matched to existing contacts) and tagged.
4. When people are added or removed from the list in Planning Center, the tags are updated on the next sync.

Tag naming

Each synced list gets a MinistryFlow tag with this format:

{list name}_{list id}

For example, a list called “Youth Group” with ID 12345 would produce the tag youth_group_12345. The tag name is shown on each list card so you always know exactly what tag to reference in your automations.

What gets synced

• People on the list are synced as MinistryFlow contacts with the list tag applied.
• People removed from the list have the tag removed from their MinistryFlow contact on the next sync.
• Skipped contacts (underage, no contact info) are tracked but not synced. You can see the skip reason in the synced list details.

When syncing happens

• Manual sync — You can trigger a sync at any time from the synced lists table.
• Initial sync — Happens automatically when you first enable a list.

Each sync processes people in batches to stay within API rate limits. You will see a progress bar while a sync is running.