Tracking Payments

After an invoice is sent, you can track its status from the CalendarPay logs page.

Tag lifecycle

The tags on a Planning Center calendar event reflect the current invoice status:

Tag on event	Meaning
Send Invoice (MF-XXXX)	Invoice requested, not yet processed
Invoice Sent (MF-XXXX)	Invoice was emailed to the billing contact
Paid (MF-XXXX)	Payment has been confirmed

As the invoice progresses, tags are updated automatically. You can also see the current status in the CalendarPay logs.

CalendarPay logs

The logs page shows all processed events with the following details:

Column	Description
Event	The Planning Center event name
Type	The pricing type (per event or per day)
Amount	The invoice total in USD
Status	Current status badge (see below)
Date	When the invoice was processed

Status badges

Status	Color	Meaning
Created	Blue	Invoice was created but not yet sent (e.g., if the send step encountered an issue)
Sent	Purple	Invoice has been emailed to the billing contact
Paid	Green	Payment has been confirmed

The logs are paginated (20 per page) and can be filtered by status.

Monitoring tips

• Check the logs page regularly to see if any invoices are stuck in “Created” status — this may indicate a sending issue.
• The Paid tag on the Planning Center event is the easiest way for your team to see at a glance which rentals have been paid.
• If an invoice was not sent (stuck at “Created”), try reconnecting your MinistryFlow account and the system will retry on the next poll cycle.