Integrating an iCloud Calendar
Integrating an iCloud Calendar
Integrating your iCloud Calendar with your can streamline scheduling and event management, especially if you use Apple products extensively. This guide will walk you through the steps to set up this integration, ensuring that your iCloud Calendar events are synchronized with the calendar.
Note: The integration is compatible with specific calendars such as class booking, round-robin, collective, and service calendars.
iCloud Integration is not supported for Simple Calendars
Step 1: Obtain Your App-Specific Password from Apple
Section titled “Step 1: Obtain Your App-Specific Password from Apple”First and foremost, you need an app-specific password from Apple, which is different from your regular Apple ID password. Here’s how to get it:
1. Go to appleid.apple.com and sign in with your Apple ID.
2. Navigate to ‘Sign in and security’ and then to ‘App-specific passwords’.
3. Click the ‘+’ button to create a new password.
4. Name it something recognizable, like ’ Calendar’.
5. After creation, copy and securely store this password; you’ll need it for the integration process.
Step 2: Integrating with the
Section titled “ Step 2: Integrating with the”Once you have your app-specific password, you can start the integration process:
1. Log in to account.
2. Navigate to ‘Settings’ and ‘My Profile’.
3. Scroll down to the ‘Calendar Settings’ section.
4. Find the iCloud Calendar option and click ‘Connect’.
5. Enter your iCloud email address and the app-specific password you created.
6. Once connected, the status should change to ‘Connected’.
Step 3: Configuring Your Primary Calendar
Section titled “ Step 3: Configuring Your Primary Calendar”After establishing the connection:
1. Go back to ‘My Profile’.
2. Under ‘Primary Calendar’, select ‘Edit’.
3. Choose your account and select your primary calendar.
4. You may need to configure additional settings, like checking for conflicts, depending on your needs.
5. Calendar Configuration
- Once your iCloud Calendar is successfully connected, complete the calendar configuration by selecting your linked calendar and conflict calendar.
- Linked Calendar: All new events created in the system will sync to your linked calendar, allowing you to view and manage them directly from your iCloud Calendar.
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Note: Writer’s access is required to select a calendar as a linked calendar. By default, the linked calendar is also added as the conflict calendar.
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Conflict Calendar: Events from third-party calendars that are added as conflict calendars will sync to the system, blocking your availability for the event’s duration.
- Availability is only blocked if the event is marked as ‘BUSY’ in the third-party calendar. Events marked as ‘FREE’ will still be fetched into the system, but availability remains open.
Limitations with iCloud Integration
Section titled “Limitations with iCloud Integration”- Contact creation from iCloud events to is not supported, meaning that all events coming from iCloud will be treated as blocked slots, not appointments.
- If a blocked slot is created in the calendar for a user, it will not sync to the iCloud calendar.
- Integration with a subscription calendar is not possible, meaning cannot connect to iCloud calendars subscribed to via URL (typically public calendars).
Important Notes
Section titled “Important Notes”Two-way event syncs are possible with iCloud integration:
- Events created in can sync to iCloud.
- Events created in iCloud can sync to (excluding event deletions).
If a event is deleted from iCloud, it won’t be deleted in the app.
Question: How do I get an app-specific password for iCloud integration? Answer: To obtain an app-specific password, sign in to your Apple ID account at appleid.apple.com, navigate to ‘Sign in and security,’ and then select ‘App-specific passwords.’ Create a new password and save it securely, as you’ll need it for the integration process.
Question: Which calendars are compatible with iCloud integration in ? Answer: iCloud integration is supported for specific calendars, including class booking, round-robin, collective, and service calendars. It is not compatible with Simple Calendars.
Question: What happens when I delete an event in iCloud? Answer: If an event is deleted in iCloud, it will not be deleted from the calendar. The integration only syncs new events and updates, excluding deletions from iCloud.
Question: Can I create contacts from iCloud events in ? Answer: No, contact creation from iCloud events to is not supported. Events coming from iCloud will be treated as blocked slots, not appointments.
Question: Will blocked slots from sync to iCloud? Answer: No, blocked slots created in the calendar for a user will not sync to iCloud.
Question: Can I sync subscriptions or public iCloud calendars?
Answer: No. Integration with subscription calendars (calendars added via URL) is not supported.
Question: Are two-way syncs possible between and iCloud?
Answer: Yes. Events created in sync to iCloud, and events created in iCloud sync to . Deletions in iCloud do not sync back.
Question: Will every event on my iCloud Calendar block my availability in ?
Answer: Not necessarily. Availability is only blocked if the event is marked as “BUSY” in your iCloud Calendar. If an event is marked as “FREE,” the system will still fetch the data, but your time slot will remain open for bookings.
Question: If I delete a booking in , will it disappear from my iPhone?
Answer: Yes. Events created in that sync to iCloud will be removed if deleted from the app. However, the reverse is not true: deleting an event on your iPhone will not remove the corresponding appointment in .